BPMN workflow engine: This module will enable us to build a workflow process that captures all the different tasks involved and their ordering. It will provide the expression of reliable service orchestration, human task flows, event handling, and much more in diagrams that are technically executable yet easy to understand for everyone.


Web portal: This feature provides links that can be added to a website for purposes of facilitating the process. Such tools include application forms, Display of information, reports, etc.

Task List: The Staff will use the task list to organize and work on tasks they are supposed to complete. Such tasks could be instantiating a procurement request by the user department, approving a procurement, sending emails to vendors, etc. During process execution, the Engine will create tasks based on the predefined BPMN model. The engine assigns those tasks to end-users as defined in Active directory. When users click on a task in the list, they will see a form that displays information and asks them to enter data. Once they have finished working on the task form, they complete it by clicking on a button prompting the Engine to continue the model execution.

Admin Interface: The system Administrator will use this module to manage your users, organize them in groups, and grant permissions. The users will be automatically extracted from the Microsoft Active directory and set to appropriate authority to execute certain actions.

Web forms: This module will contain the forms that are completed when conducting a task. The forms will provide key information, needed to determine the next action, and also capture information relevant for routing the case. In some cases, documents may be uploaded for easy retrieval.

Reports: This feature will be used to provide interactive reports in the form of dashboards. These reports will seek to demonstrate performance, based on a set of parameters, such as throughput time, delays, etc.


Invoked services: This feature will be used to create functions that are relevant to the process routing. Such features include sending emails or SMS notifications to clients. These services are automatically triggered based on predefined events and triggers.


Custom features: We shall add to the system modules that capture custom features as requested in the call for proposals. Such features shall include registration and matching of vendors to procurement requests, Uploading required documents/applications, etc.
Integrated Systems: Systems that need to provide or obtain information will be integrated. The tracker provides an API that enables other systems to provide or query information from it.